Intranet for Employees: A Smart Way to Unite Efforts

An employee intranet is a corporate web platform used exclusively for internal communications, information sharing, and document management. It provides a single point of access to business-critical data, improves the efficiency of information exchange and employee collaboration. The intranet gives management visibility into company workflows, fosters corporate culture, and enhances the quality of employee work.

7 Reasons Why Your Company Needs an Employee Intranet 

• Improved Knowledge Management. The intranet portal centralizes all business-critical data and facilitates independent knowledge sharing, management, and search through process checklists, FAQs, discussion forums, knowledge bases, etc.
• Improved Employee Self-Service. The intranet platform allows employees to digitally submit and receive approval for routine requests, reports, and other paperwork. This simplifies administrative processes and promotes employee self-service.
• On-the-Job Employee Training. E-learning on the job through the intranet is a cost-effective and flexible way to develop and upskill employees without disrupting their usual workflow.
• Simplified Feedback. The intranet is an ideal way to engage with employees and gather their opinions on various company-related matters through surveys, questionnaires, and polls.
• Effective Onboarding. The intranet helps new employees find common ground with colleagues faster and makes the onboarding process smoother by simplifying access to company policies, instructions, etc.
• Increased Company Awareness. With direct messages, news feeds, corporate newsletters, and other community features, the employee intranet is the best and fastest way to share information and keep employees informed about the latest company events and developments.
• Improved Personal Relationships. Whether it's a well-deserved promotion, a prestigious award, or a personal milestone to celebrate, the intranet portal provides a way to share employee achievements and encourage colleagues to recognize each other's successes, fostering stronger personal connections.

Top 3 Best Software for Creating Employee Intranet Portals 

Microsoft SharePoint

Best for: Organizations that need a solution with extensive enterprise content management capabilities.

Key Features:

• Document libraries with easy navigation.
• Employee profiles.
• Team sites for cross-departmental project collaboration.
• Event planning and management.
• Surveys for employee feedback.
• Discussion forums, instant messaging, video calls, and online conferences.
• Role-based user authorization to control access to sensitive information.

Happeo

Best for: Large or fast-growing companies that need a scalable intranet portal to maintain employee alignment.

Key Features:

• Centralized information hub with integration of Google Workspace and Microsoft 365.
• Pre-built layouts, drag-and-drop blocks, and customizable templates that make it easy to create intranet pages.
• News channels that allow you to follow company or competitor news, view product updates, etc.
• Instant messaging and announcements with read receipts.
• Ability for employees to set their own language preferences.
• Digital communities based on shared interests and hobbies that foster team spirit.
• Tracking and analysis of search and user behavior patterns to assess employee engagement and refine internal communication strategy.

Simpplr

Best for: Companies that need a responsive platform with AI features to create a digital space for content management and engagement.

Key Features:

• Digital workplace for hybrid employees where they can gather and communicate.
• Automatically updated organizational chart and employee profiles with rich data.
• Customizable onboarding workflows.
• Anonymous employee feedback on announcements, policy changes, and events.
• Simpplr AI to personalize user experience with targeted content and customizable search.
• Auto-Governance Engine for automatic audit of intranet content and removal or archiving of outdated content.
• AI-powered analytics to identify trending topics and user connections to understand employee engagement and behavior.